Course Details

This course is appropriate for a wide range of professionals but not limited to:

• Contract Managers and Administrators
• Procurement and Supply Chain Professionals
• Project and Program Managers
• Legal and Compliance Officers

• Expert-led sessions with dynamic visual aids
• Comprehensive course manual to support practical application and reinforcement
• Interactive discussions addressing participants’ real-world projects and challenges
• Insightful case studies and proven best practices to enhance learning

By the end of this course, participants should be able to:

• Equip participants with the knowledge and skills needed to effectively manage the full lifecycle of contracts, from planning and drafting to execution, performance monitoring, and closeout, while minimizing risk and maximizing value.

DAY 1

Introduction to Contract Management and Lifecycle

• Welcome and introduction
• Pre-test
• Introduction and Course Objectives
• Importance of Effective Contract Management
• Types of Contracts (Fixed Price, Cost Reimbursable, Time & Material, etc.)
• Overview of the Contract Lifecycle
• Stakeholders in the Contract Management Process
• Pre-award Phase: Needs Assessment and Contract Strategy
• Market Analysis and Procurement Planning
• Case Study: Contract Failure Due to Poor Planning

DAY 2

Contract Drafting, Terms & Conditions

• Key Elements of a Legally Binding Contract
• Standard Clauses vs. Special Conditions
• Defining Scope of Work (SOW), Deliverables, and KPIs
• Payment Terms and Pricing Structures
• Legal Language and Avoiding Ambiguity
• Common Contractual Risks and How to Draft to Mitigate Them
• Boilerplate Clauses (Force Majeure, Termination, Indemnity, etc.)
• Case Study

DAY 3

Negotiation and Awarding Contracts

• Preparing for Contract Negotiation
• Techniques for Effective Negotiation
• Legal and Ethical Considerations in Negotiations
• Multi-party and International Contract Negotiation Challenges
• Evaluating Bids and Proposals
• Contract Award Criteria and Justifications

DAY 4

Contract Administration and Performance Management

• Contract Implementation and Kick-off
• Monitoring Contractor Performance
• Change Management and Variations
• Managing Disputes and Claims
• Compliance Monitoring and Audits
• Handling Breaches of Contract
• Contract Amendments and Renegotiation
• Workshop: Developing a Contract Management Plan

DAY 5

Contract Closure and Continuous Improvement

• Procedures for Contract Close-Out
• Final Acceptance and Deliverables Review
• Financial Reconciliation and Final Payments
• Post-Contract Evaluation and Lessons Learned
• Contract Management Best Practices
• Tools and Technologies (CMS, e-signature, AI-based tools)
• Developing a Contract Management Maturity Model
• Course Review, and Action Plan
• Post-test
• Certificate ceremony