Course Details

This course is appropriate for a wide range of professionals but not limited to:

• Project Managers and Project Engineers
• Procurement and Sourcing Specialists focused on projects
• Contract Administrators and Managers
• Commercial Managers and Buyers
• Individuals involved in supplier relationship management

• Expert-led sessions with dynamic visual aids
• Comprehensive course manual to support practical application and reinforcement
• Interactive discussions addressing participants’ real-world projects and challenges
• Insightful case studies and proven best practices to enhance learning

By the end of this course, participants should be able to:

• Develop a comprehensive Project Procurement Management Plan and strategy.
• Determine the optimal contract type for specific project needs and risks.
• Master the process of conducting procurements, including solicitation and source selection.
• Apply effective negotiation and contract administration techniques in the project environment.
• Proactively manage supplier performance, change orders, and contractual risks.
• Successfully administer and close out project contracts formally and efficiently.

DAY 1

Procurement Planning and Strategy

• Welcome and introduction
• Pre-test
• The role of Project Procurement in the overall project lifecycle
• Make-or-Buy Analysis and strategic outsourcing decisions
• Developing the comprehensive Procurement Management Plan
• Determining the optimal contract type (Fixed-Price, Cost-Reimbursable, T&M)
• Defining the scope of work (SOW) and procurement documents

DAY 2

Conducting Procurements and Source Selection

• Preparation of solicitation documents (RFP, RFQ, ITB) and evaluation criteria
• Managing the solicitation process and pre-bid conferences
• Source Selection: Technical, commercial, and financial evaluation methodologies
• Techniques for vendor pre-qualification and shortlisting
• Negotiating to achieve the final contract agreement

DAY 3

Contract Administration in Projects

• Contract award, mobilization, and establishing the performance baseline
• Implementation of the contract administration system and document control
• Managing contractor and supplier performance and quality assurance
• Techniques for effective communication and documentation of correspondence
• Managing conflicts and performance issues according to contractual terms

DAY 4

Change Control and Risk Management

• The formal process for Change Order Management and contract variations
• Analyzing and mitigating project risks allocated to the contractor
• Managing schedule delays, extensions of time (EOT), and liquidated damages
• Claims identification, documentation, and prevention strategies
• Ensuring ethical and legal compliance in contract execution

DAY 5

Contract Closure and Lessons Learned

• Performance review and final acceptance of deliverables
• The formal process of Contract Closeout and administrative settlement
• Managing warranty periods and final payments
• Updating organizational process assets and documenting lessons learned from procurement
• Post-test
• Certificate ceremony